How to edit a Profile after it's created — including what propagates to assigned users and what doesn't.
Profiles can be edited any time after creation. Changes apply to every user currently assigned to the Profile. If a permission needs to change for an entire role, edit the Profile rather than reassigning users.
For Profile creation, see Creating Profiles. For the comprehensive permissions reference, see Profiles Permissions In-Depth Guide.
How to Edit a Profile
1. Open the Profile. Click the three dots next to the Profile you're editing, then select Edit.
2. Make changes. Adjust permissions, segmentation, or other settings.
3. Click Update. The change is now in effect for every assigned user. Users may need to refresh or log back in to see the new permissions.
What Propagates and What Doesn't
Permissions changes propagate immediately. Adding or removing capabilities applies to all assigned users on their next refresh or login.
The Profile's name and description don't affect users. Edit these freely.
Audience changes don't happen here. To change which users are assigned, see Assigning Users To A Profile.
Configuration Pitfalls
Removing Permissions Without Communicating. A Creator who could publish content yesterday and can't today will file tickets. Communicate Profile changes to affected users before pushing.
Editing Production Profiles Without Testing. A Profile change applied to dozens of users at once is harder to fix than one tested on a small audience. For significant permission changes, duplicate the Profile, test the duplicate, then update the original once verified.
Letting Profile Definitions Drift From Org Reality. When org structure changes (new departments, restructured teams), Profiles often need to change too. Audit Profile definitions periodically against current org state.
Where This Fits
You're here because you're editing a Profile. To delete one entirely, see Delete A Permissions Profile. To change who's assigned, see Assigning Users To A Profile.
See Also
- User Management: Who Has Access to What, and Why — the strategic anchor.
- Profiles Permissions In-Depth Guide — comprehensive permissions reference.
- Creating Profiles — Profile creation flow.
- Delete A Permissions Profile — remove a Profile permanently.
- Assigning Users To A Profile — change assigned users.
Edits apply to all assigned users. Communicate changes before pushing. For high-stakes edits, test on a duplicate first.