How to edit, duplicate, and delete dates on a Workshop or Session — and when each operation is the right move.
Workshop dates can be edited, duplicated, or deleted from the Dates section of any Workshop. The right choice depends on what's changing:
- Edit when the date itself is moving (time change, location swap, instructor change).
- Duplicate when you need a new date with the same setup (recurring sessions with small variations).
- Delete when the date is no longer needed and no learners are registered for it.
Once a Workshop is published and learners have registered, changes to dates create downstream effects — notifications, calendar invites, and attendance records. Plan changes deliberately.
Edit a Workshop Date
Use Edit when the date is moving — different time, different location, different facilitator, different meeting link. The date keeps its identity (registered learners stay registered) but the details change.
1. Open the Dates section. Navigate to the Dates section of the Workshop or Workshop Session.
2. Find the date. Locate the date you want to edit.
3. Click the edit icon.
4. Make changes. Update the date, time, location, meeting type, or other details.
5. Click Update. The change is saved and registered learners are notified per your notification settings.
Duplicate a Workshop Date
Use Duplicate when you need a new date with similar settings — same location, same facilitator, same meeting type, different time. Faster than creating from scratch.
1. Open the Dates section. Navigate to the Dates section of the Workshop.
2. Find the date to duplicate.
3. Click the Duplicate icon. A new copy of the selected date opens with all the same settings.
4. Adjust the duplicated entry. Change date, time, or any other details that need to differ from the original.
5. Click Add. The new date is created.
Delete a Workshop or Session Date
Use Delete when a date is no longer needed and no learners are registered for it. If learners are registered, consider editing or moving the date instead — deletion can disrupt their schedules.
1. Open the Workshops list. From the left-hand navigation, select Create > Workshops.
2. Open the Workshop. Locate the Workshop you want to edit, then click its name.
3. Navigate to Dates. Open the Workshop's Dates section.
4. Find the date to delete.
5. Click the Trash icon.
6. Confirm deletion. Click Delete to confirm. The date is removed from the Workshop. Registered learners' registrations for that date are cancelled.
Common Pitfalls
Editing a Date Learners Already Attended. Editing a date that has past attendance records can affect attendance reporting. For attendance integrity, avoid edits after the date has occurred — create a new date instead.
Deleting a Date With Registered Learners. Deletion cancels their registrations and they're not automatically rebooked. Communicate the deletion (or move them to another date first) before deleting.
Duplicating Without Adjusting. Duplicated dates inherit everything — same time, same location, same meeting link. If you publish the duplicate without changes, you have two identical dates. Always tweak before clicking Add.
Editing Meeting Type Mid-Cycle. Changing a date from in-person to online (or between meeting integrations) regenerates the meeting link. Existing calendar invites for that date may go stale. Communicate the change before saving.
Skipping the Notification. Date changes trigger notifications based on the Workshop's settings. If notifications are off (or you skipped them), registered learners may not know about the change. Confirm notification behavior before saving major edits.
Where This Fits
You're here because you need to change something about an existing Workshop date. For adding new dates, see Add a Single Date to a Workshop or Session or Adding Multiple Dates & Times To A Workshop Or Session. For the broader Workshop framework, see Workshops in Continu.
See Also
- Workshops in Continu — the section gateway.
- Add a Single Date to a Workshop or Session — adding one date at a time.
- Adding Multiple Dates & Times To A Workshop Or Session — bulk date scheduling.
- Calendar Behavior and Attendance Logic — how date changes affect attendance tracking.