How admins can manually add learners to a Workshop — for cases where Smart Segmentation, assignments, or self-registration don't fit.
Manual addition is the admin override for getting specific learners into a Workshop session. Use it for one-off cases — a learner who missed the registration window, a new hire joining a cohort mid-program, a guest attendee outside the usual audience.
For the typical paths — self-registration, Smart Segmentation, or assignment via automation — those handle the bulk of Workshop registrations. Reach for manual addition when the standard paths don't fit.
Users added manually receive a Continu notification, and a Google Calendar invite if calendar invites are enabled on the Workshop.
If you're a learner trying to register for a Workshop, see the Register For Workshops article instead — this article is for admins adding others.
How to Manually Add a User
1. Open the Workshops list. Navigate to Create > Workshops from the navigation panel.
2. Find the Workshop. Search or browse for the Workshop you want to add a user to. Click the Info button to open the Workshop Host view.
3. Open the registration management. From the Host view, find the date the user should attend.
4. Add the user. Search for the user by name or email, then add them to the date's registration list. The user receives a Continu notification (and calendar invite, if enabled).
When to Manually Add vs. Other Paths
Manually add when: a specific named learner needs to be in this specific session and the standard registration paths don't fit (missed window, exception case, guest attendee).
Use Smart Segmentation when: a defined audience should automatically see and register for the Workshop. Smart Segments do the targeting once and handle ongoing updates.
Use Assignment when: the Workshop is part of a structured program (onboarding, certification) and learners should receive it as an explicit assignment.
Let learners self-register when: the Workshop is open enrollment and learners pick their own dates.
Common Pitfalls
Manually Adding At Scale. Adding 20+ learners one at a time means you're doing what Smart Segmentation or assignment should do automatically. Switch to a programmatic path.
Missing the Notification. Manually-added users receive a notification per Continu's settings. Confirm notifications are enabled for the Workshop — silent additions confuse learners.
Adding Past Workshop Dates. Adding a user to a date that's already occurred typically doesn't help them — they can't attend retroactively. Add them to a future date instead.
Adding Without Capacity Check. If the Workshop is at capacity, manual addition may bump someone else off or fail. Confirm capacity before adding.
Adding the Wrong User. User search returns matches by name and email. Confirm the right person before adding — undoing a manual addition is more work than getting it right.
Where This Fits
You're here because you need to add a specific learner to a Workshop manually. For the broader Workshop framework, see Workshops in Continu. For automated audience targeting, look into Smart Segmentation.
See Also
- Workshops in Continu — the section gateway.
- Workshop Strategy: When and How to Use Live Learning — strategic anchor.
- Calendar Behavior and Attendance Logic — how added users are tracked.
- Download Workshop Activity Reports — for tracking who attended.