How to add a single date to a Workshop or Workshop Session — including time, location, meeting integration, and facilitator details.
This is the basic date-adding flow for Workshops and Sessions. Add one date at a time when each date is distinct (different facilitator, different format, different location), or use this as the first date for a Workshop that will get more dates added later.
For scheduling multiple dates at once (daily, weekly, monthly), see Adding Multiple Dates & Times To A Workshop Or Session.
How to Add a Single Date
1. Set the Date and Time. Enter start and end date/time. Set the timezone if it differs from the default.
2. Choose In-Person or Online Workshop. Complete the appropriate details for each:
- In-Person: Add the physical location.
- Online: Add the meeting URL and a Workshop URL Title. If you have Zoom, Microsoft Teams, or Google Meet set up, you can connect the integration to auto-create the meeting link — see the integration-specific articles for the gotchas.
3. Complete Facilitator Details. Facilitator Image, Name, and Bio. Learners see this on the registration page — it sets expectations for who will lead the session.
4. (Optional) Set learner-facing details. Capacity (max registrations), waitlist, calendar invite settings, and any additional notes that should appear on registration.
5. (Optional) Add a session description. If this date needs different framing than the Workshop's overall description (e.g., a special topic for this session), add it here.
6. Review the date. Confirm all details before adding.
7. Add the date. The date appears in the Workshop's Dates list, ready for learner registration.
Considerations
Time zone aware. If your learners are global, set the time zone clearly so the displayed time matches what learners see in their local zone. Avoid relying on the default if your audience spans regions.
Capacity matches facilitator capability. A workshop facilitator can engage with 15 learners differently than with 50. Set capacity to fit the format of the session — discussion-heavy sessions need smaller capacities than lecture-style.
Facilitator bio sets expectations. Learners deciding whether to register want to know who's leading. A real bio (not "TBD" or just a name) increases registration confidence.
Meeting integration chosen deliberately. Each integration has constraints — Google Meet doesn't support bulk dates, Zoom Webinar needs a license, Teams requires email matching. Pick the one that fits the Workshop, not just whichever is most familiar.
Common Pitfalls
Time Zone Mismatches. The most common Workshop registration confusion. Always set the time zone explicitly, especially for multi-region audiences.
Capacity Too Low. If a Workshop fills before everyone interested can register, you create frustration. Set capacity based on the facilitator's ability to engage, plus a buffer.
Capacity Too High. A 500-person "Workshop" isn't really a Workshop — it's a webinar. If the format won't work at that scale, lower the capacity to match.
Missing Facilitator Info. Empty bio fields or generic placeholders ("TBD") reduce learner confidence in the session. Fill in real details before publishing.
Online URL Without Integration. If you paste a Zoom link manually instead of using the integration, attendance tracking and recording won't work. Use the integration when available.
Where This Fits
You're here because you're adding one date to a Workshop. For bulk date scheduling (daily, weekly, monthly), see Adding Multiple Dates & Times To A Workshop Or Session. For editing, duplicating, or deleting existing dates, see Managing Workshop Dates.
See Also
- Adding Multiple Dates & Times To A Workshop Or Session — bulk date scheduling.
- Managing Workshop Dates — edit, duplicate, delete dates.
- Workshops in Continu — the section gateway.
- Calendar Behavior and Attendance Logic — how dates affect attendance.
- Adding Zoom Meetings and Webinars To Workshops — Zoom integration.
- Microsoft Teams Workshops — MS Teams integration.
- Google Meet Workshops — Google Meet integration.